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File Actions
Event-driven automation for your file workflows
React instantly to file events with File Actions, responsive automations that are triggered on file changes. Set the rules once, and your files automatically route, transform, and distribute themselves—exactly as you intended.
Thousands of organizations eliminate manual file handling with Couchdrop File Actions
Eliminate delays between file events and processing
File Actions start working the moment the second a file event occurs. Your predefined rules automatically handle processing, transformation, and distribution—removing manual steps that create bottlenecks.
Real-time processing for time-sensitive workflows
Files are handled the instant they appear in your system, not during the next scheduled job. Remove the gap between arrival and action for time-sensitive workflows.
Scale from dozens to thousands of files without errors
Handle 10 or 10,000 files with the same reliability. Automation eliminates human errors that typically increase with file volume, maintaining accuracy at any scale.
Trigger multiple actions from a single file event
One file can initiate multiple workflows at the same time. Distribute, transform, and notify—all from the same triggering event with zero additional effort.
How it works
From manual processes to automated workflows in minutes
Give clients, partners, and external users a simple way to send files directly to your cloud storage. No accounts needed for uploaders, no infrastructure required for your team.
Define your triggering events
Select which file system events activate your automation. Choose from file uploads via SFTP/FTP, Upload Link and Mailbox activity, file modifications, or completion of other system processes.
- SFTP/FTP uploads
- Portal and Mailbox uploads
- Completion of scheduled transfers
Configure your workflow actions
Build multi-step workflows that transform and route your files. Choose from the same powerful action library as Transfer Automations, including encryption, compression, file renaming, and distribution.
- Encrypt or decrypt sensitive files
- Move, copy, or distribute to multiple destinations
- Compress, extract, or rename files
Set up notifications and monitoring
Configure alerts so the right people know when critical files arrive or encounter processing issues. Maintain complete visibility with detailed execution logs for every event.
- Email notifications for file arrivals and processing
- Detailed logs of all file operations and events
- Error alerts for failed transfers or processes
Deploy and forget
Once configured, File Actions work silently in the background, processing files consistently according to your rules without requiring ongoing management or supervision.
- Automatic processing without manual intervention
- Fast and reliable performance at any scale
- Consistent execution every time files appear
“Outstanding SFTP/MFT solution that integrates with your own cloud storage provider!”
Marcus – G2 Review
“The technical support is fantastic, always willing to help and resolve the issues quickly.”
Obed – G2 Review
“Couchdrop allows our newer tech stack based on real-time events to work with our customer’s older tech stacks that are dependent on SFTP.”
Joel – G2 Review
“Couchdrop is very easy to setup and maintain. The solution just works.”
Verified User in Financial Services – G2 Review
Integrations
Run File Actions on your cloud storage files
File Actions work with the storage you already use — Couchdrop connects to 20+ storage platforms without requiring additional infrastructure.
Benefits
Automate file processing from start to finish without writing a single line of code
File Actions can handle your complete workflow automatically, eliminating manual steps and saving time without requiring any coding knowledge.
Streamline your workflows
Trigger several actions from a single file event - encrypt documents, compress files, and notify your team automatically, saving hours of manual processing time.
Organize files automatically
Never manually sort files again - files automatically organize themselves into folders by date, project, user or any pattern you define - all applied automatically.
Secure sensitive information
Protect sensitive data instantly - reduce security risks by automatically encrypting files before sending and decrypting when they arrive in your storage.
Connect to your business systems
Keep all your systems in sync - automatically notify applications when files arrive or processes complete, creating seamless workflows without custom coding.
Automate file cleanup
Automatically archive, delete, or relocate files after processing is completed, maintaining compliance without manual cleanup tasks.
Get notified when it matters
Stop checking for important files - receive alerts when files arrive or processes complete, letting you focus on high-value work rather than monitoring uploads.
File Transfer Platform
File Actions + More
Create more powerful workflows by combining File Actions with Couchdrop SFTP/FTP servers, Upload Links, Mailboxes, and Scheduled Transfers
File Actions + Cloud SFTP/FTP Server
Automatically process files the moment they arrive on your SFTP/FTP server
File Actions + Upload Links
Connect your file upload portals directly to automated workflows
File Actions + Mailboxes
Process email attachments automatically without manual handling
File Actions + Scheduled Transfers
Build end-to-end automations with Scheduled Transfers with File Actions
Try Couchdrop risk-free for 14 days
See how easy it is to simplify and secure your file collection processes. Get instant access with no credit card required and no sales calls.
Frequently Asked Questions
What are File Actions?
File Actions are event-driven automations that respond instantly to file activities in your Couchdrop environment. They execute predefined processes immediately after events like uploads, downloads, or modifications occur, creating responsive workflows without manual intervention.
How do File Actions differ from Transfer Automations?
The main difference is in their activation model. Transfer Automations run on schedules or manual triggers to proactively process files. File Actions respond reactively to system events (like uploads), processing files immediately when they become available. Both use the same powerful action library for file processing.
What events can trigger File Actions?
File Actions can be triggered by multiple events including file uploads via SFTP/FTP or web interface, file modifications by users, completion of other system processes, and inbound file receipt from connected systems. This enables responsive automation across your entire file workflow.
Can I create multiple File Actions for a single event?
Yes, a single event can trigger multiple File Actions simultaneously. This allows for parallel processing workflows where files can be processed in different ways at the same time, such as encrypting a file while also sending notifications and creating backups.
What types of actions can be performed in a File Action?
File Actions support a comprehensive action library including file format conversions, encryption/decryption, compression/decompression, file movement or duplication, and webhook notifications to external systems. These can be combined into multi-step workflows with conditional processing.
Is there a limit to how many File Actions I can create?
No, Couchdrop allows you to create as many File Actions as needed with no artificial limits on automation complexity. You can build comprehensive automation systems that address all your file processing requirements without constraints.
Do File Actions work with all storage platforms?
Yes, File Actions work with all storage platforms supported by Couchdrop, including traditional SFTP/FTP servers, cloud storage services like Dropbox and Google Drive, and enterprise systems like SharePoint. This enables seamless cross-platform file processing without additional integration work.
How do I monitor File Actions?
Each File Action execution generates detailed logs capturing connection attempts, action execution details, error conditions with specific failure reasons, and performance metrics. You can also configure notifications to alert you when actions complete or encounter issues.