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File Actions
Event-driven automation for your file workflows
File Actions are responsive automations that are triggered on folder events. Set the rules once and have your files route, transform, and distribute themselves automatically across connected systems.
Thousands of organizations eliminate manual file handling with Couchdrop File Actions
Eliminate delays between file events and processing
File Actions start working the moment a file event occurs. Your predefined rules can automatically handle processing, transformation, and distribution across your organization.
Real-time activation triggers
File action workflows begin the instant an upload, download, or rename/move event occurs.
Scale from dozens to thousands of files without errors
Handle 10 or 10,000 files with the same reliability by eliminating the need for manual intervention.
Trigger multiple actions from a single file event
One file event can initiate a workflow with multiple actions. Distribute, transform, and notify users, all from the same triggering event.
How it works
Set up automated workflows in minutes
Give clients, partners, and external users a simple way to send files directly to your cloud storage. No accounts needed for uploaders, no infrastructure required for your team.
Define your triggering events
Choose what specific event triggers the workflow such as file uploads via SFTP/FTP, Upload Link and Mailbox activity, file modifications, and more.
- SFTP/FTP uploads
- Portal and Mailbox uploads
- Completion of scheduled transfers
Configure your workflow actions
Build multi-step workflows that transform and route your files. Choose from the same powerful action library as Transfer Automations, including encryption, compression, file renaming, and distribution.
- Encrypt or decrypt sensitive files
- Move, copy, or distribute to multiple destinations
- Compress, unarchive, or rename files
Set up notifications and monitoring
Configure alerts so the right people know when critical files arrive or encounter processing issues. Maintain complete visibility with detailed execution logs for every event.
- Email notifications for file arrivals and processing
- Detailed logs of all file operations and events
- Error alerts for failed transfers or processes
Deploy and forget
Once configured, File Actions work in the background without requiring ongoing management or supervision.
- Automatic processing without manual intervention
- Fast and reliable performance at any scale
- Consistent execution every time files appear
“Outstanding SFTP/MFT solution that integrates with your own cloud storage provider!”
Marcus – G2 Review
“The technical support is fantastic, always willing to help and resolve the issues quickly.”
Obed – G2 Review
“Couchdrop allows our newer tech stack based on real-time events to work with our customer’s older tech stacks that are dependent on SFTP.”
Joel – G2 Review
“Couchdrop is very easy to setup and maintain. The solution just works.”
Verified User in Financial Services – G2 Review
Integrations
Run File Actions on your cloud storage files
File Actions work with the storage you already use — Couchdrop connects to 20+ storage platforms without requiring additional infrastructure.
Benefits
Automate file processing from start to finish without writing a line of code
File Actions can handle your complete workflow automatically, eliminating manual steps and saving time without requiring any coding knowledge.
Set conditional requirements
Configure different actions using conditional logic to create several workflow pathways from a single file event.
Organize files automatically
Perform specific actions based on patterns you define and organize files automatically based on your criteria.
Secure sensitive information
Protect sensitive data by automatically encrypting files and decrypting files with PGP or AES encryption.
Connect to your business systems
Couchdrop has built-in connectors for cloud storage and other systems you can set up in minutes without needing to create custom scripts.
Automate file cleanup
Add actions to archive, delete, or relocate original files after processing is complete without having to configure a separate cleanup task.
Set custom notifications
Configure alert notifications to any email address on workflow success and/or failure, even if they don't have a Couchdrop account.
File Transfer Platform
File Actions + More
Create more powerful workflows by combining File Actions with Couchdrop SFTP/FTP servers, Upload Links, Mailboxes, and Scheduled Transfers
File Actions + Cloud SFTP/FTP Server
Automatically process files the moment they arrive on your SFTP/FTP server
File Actions + Upload Links
Trigger a workflow as soon as a file is received in your upload portal
File Actions + Mailboxes
Process email attachments automatically without manual handling
File Actions + Scheduled Transfers
Build end-to-end automations using Scheduled Transfers with File Actions
Try Couchdrop risk-free for 14 days
See how easy it is to simplify and secure your file collection processes. Get instant access with no credit card required and no sales calls.
Frequently Asked Questions
What are File Actions?
File Actions are event-driven automations that respond to file activities in your Couchdrop environment. They execute predefined processes like moving or copying files immediately after an event such as an upload, download, or file modification.
How do File Actions differ from Transfer Automations?
File Actions and Transfer Automations use the same action library, and the main difference is the way they're activated. Transfer Automations run on schedules or manual triggers. File Actions listen for events like a file upload, download, or rename, then act immediately after the event. On connection-based account tiers, a Transfer Automation consumes one connection while File Actions do not.
What events can trigger File Actions?
File Actions can be triggered by upload, download, or a rename/move event on a folder. They can also be triggered when a file is ingested from a configured Mailbox, Upload Link, Shared Link, Webhook, or Inbound AS2 Station.
Can I create multiple File Actions for a single event?
Yes, a single event can trigger multiple File Actions. This allows for parallel processing workflows where files can be processed in different ways at the same time, such as encrypting a file while also sending notifications and creating backups.
What types of actions can be performed in a File Action?
File Actions support a comprehensive action library including file format conversions, encryption/decryption, compression/decompression, file movement or duplication, and webhook notifications to external systems. These can be combined into multi-step workflows with conditional processing.
Is there a limit to how many File Actions I can create?
No, Couchdrop allows you to create as many File Actions as you want and each can be as simple or complicated as you need.
Do File Actions work with all storage platforms?
Yes, File Actions work with all storage platforms supported by Couchdrop, including traditional SFTP/FTP servers, cloud storage services, and block storage.
How do I monitor File Actions?
Each File Action execution generates detailed logs capturing connection attempts, action execution details, error conditions with specific failure reasons, and performance metrics. You can also configure notifications to alert you when actions are successful and/or encounter issues.